If you are organizing events and still checking in guests with a printed list, you are behind. Here's a breakdown of the best QR guest list apps available right now.
What to Look for in a QR Guest List App
Before we get into the list, here's what actually matters:
- ✓No app downloads for guests
- ✓Works on any phone including older devices
- ✓Double-scan protection prevents the same QR code from being used twice
- ✓Real-time sync so you can see who is checked in from anywhere
- ✓One-time pricing if you run occasional events
The Apps
The Event Hub
theeventhub.com.ng
QR-based check-in with double-scan protection, link sharing, and one-time pricing. Designed for event organizers who run occasional events without paying monthly.
Pricing
$25 to $79 per event
Guest Limit
Up to 2,000
✓ Works in browser, no app needed for guests or bouncers
✓ QR code sharing via link
✓ Multiple bouncer support
✓ Free plan available
✓ One-time payment, no subscription
Best for: Event organizers who want a simple, affordable solution without monthly fees.
Eventbrite
The big player. Eventbrite handles everything from ticketing to check-in. Very comprehensive but can be overwhelming for simple events.
Pricing
Monthly subscription plus per-ticket fees
Guest Limit
Unlimited
✓ Full event management suite
✓ Large brand recognition
✓ Payment processing built in
✗ Monthly fees even for occasional events
✗ Complex setup
✗ Takes a cut of your ticket sales
Best for: Large events, events that need ticketing and payment processing, events with large audiences.
Splash
Enterprise-focused event management. Very polished but designed for corporate teams with dedicated event staff.
Pricing
Custom enterprise pricing
Guest Limit
Unlimited
✓ Very professional interface
✓ Great for brand consistency
✓ Analytics and reporting
✗ Not affordable for small events
✗ Enterprise-focused, steep learning curve
Best for: Corporate events, brand activations, companies with dedicated event teams.
Google Forms
The budget option. Create a form for RSVPs, then manually check names at the door. Free, but requires manual work.
Pricing
Free
Guest Limit
Unlimited
✓ Zero cost
✓ No new tools to learn
✗ No QR codes
✗ Manual check-in is slow
✗ No double-scan protection
✗ Human error in name matching
Best for: Very small events under 30 people where everyone knows each other.
The Verdict
The "best" app depends on your situation. Here's a quick guide:
| If you are... | Use this... |
|---|---|
| Running occasional events without monthly fees | The Event Hub |
| Organizing large corporate events | Splash or Eventbrite |
| On a zero budget with a small event | Google Forms |
| Running a paid event and need payment processing | Eventbrite |
Why We Built The Event Hub
Existing solutions have two problems for most event organizers:
- Monthly subscriptions. Why pay monthly when you run one event per quarter?
- Complexity. Most tools are packed with features you will never use.
The Event Hub solves both. Pay once per event. Simple interface. No learning curve.
Try It Free
Create your first event with up to 20 guests completely free. No credit card needed.
Get Started Free